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Time Tracking
Staffcloud provides several options for employee time tracking. Which time tracking method suits your business and which legal requirements might need to be considered? You will find the answers below.
Which timekeeping options does Staffcloud provide?
With Staffcloud, you can choose one of four options to track your employees’ work data.
- Check-ins: your employees use their smartphone to scan a QR-Code whenever they start working, take a break or finish at an event.
- Live Stamp: your employees submit a time stamp via their smartphone (for example: start, break, end time). The time stamp includes geographic and time data.
- Transmission of work data (so-called proposals) from the employee app or from the desktop version.
- Manual recording: you transfer manually collected data to Staffcloud.
Which timekeeping module is best for our industry?
- Transmission of work data proposals: promotion agencies, NGOs, healthcare providers, retail, facility management, security companies
- Live-Stamps: promotion, retail
- QR-Code: stadiums, event locations, hotels, caterers, healthcare, retail, trade fairs
Can the administrator change the time proposals submitted by an employee?
Yes! Regardless of which type of time tracking you choose, as an administrator you always have the power to manually change or accept time proposals. Once you approve work data, they can no longer be edited. The final data are then used in your payroll accounting.
Can employees retroactively change time proposals they sent?
No. Once employees have recorded their time proposals, they can submit them to the administrator. After they hit the submit button, they can no longer change any information.
Depending on the event or client’s requirements, different timekeeping modules work best. Can we choose more than one module for our Staffcloud solution?
Yes, you can choose any modules you need for your daily business.
Can we remind employees to transfer their work data?
Yes, you can do this via automatic messages, which you can customise.
Does the timetracking module allow employees to check in too early or too late?
You can configure during which period employees can check in or check out. If you forego this setting, you still have the ability to change work data before transferring it to payroll accounting.
We already use electronic timekeeping. Can we connect it to Staffcloud?
Yes, you can. Staffcloud uses a generic interface which allows you to import work data. Should you require further information, our development team will be happy to assist you.