Starter
- Drag & Drop Staff Planning
- Auto Matching
- Data Management
- Recruiting
- Employee App
- Project Management
- Export und Reporting
- Communication system
- Team lists as PDF or Excel
- Automated e-mails
-
incl. 300 Assignments
An assignment is a job performed by one of your employees. If you need 20 employees for a project in one day, this counts as 20 assignments. With 5 days, there would be 100 assignements.
- No Time Limit
Professional
All the benefits of Starter plus:
- 2-Step Recruitment
- Document Management
- Work Model Management
- Individual Logs
- Dynamic Wages
- Expenses and Mileage Allowance
- Reporting templates
- Free support
-
incl. 1250 Assignments
An assignment is a job performed by one of your employees. If you need 20 employees for a project in one day, this counts as 20 assignments. With 5 days, there would be 100 assignements
Enterprise
All the benefits of Professional plus:
- Time-tracking with QR Codes
- Mobile Time-tracking via Geo-Tracking
- Permission Management for Admins
- Work Model Tracking
-
incl. 5000 Assignments
An assignment is a job performed by one of your employees. If you need 20 employees for a project in one day, this counts as 20 assignments. With 5 days, there would be 100 assignements
Not sure which one to choose?
Find your ideal plan
Compare the functional features of individual plans
Starter
Professional
Enterprise
Recruitment
- Document Upload
Candidates can upload CVs, certificates, permits, etc.
YesYesYes - Filter by Candidature
Filter your candidates by job, location or entry - set your own individual filters.
YesYesYes - YesYesYes
- Multi-Step Recruitment Process*
To begin with, it is important not to overwhelm candidates by asking for too much data, and thus potentially alienating applicants. In this step, neither bank data nor social security information is required. More bureaucratic aspects can be tackled in the next step.
YesYes - Embedded Recruitment Form
Embed the recruitment form on your website via iframes, or simply add a link to it.
YesYesYes - Deleting Candidate Data
Once candidates have been declined, their data is deleted in compliance with GDPR.
YesYesYes - Custom Recruitment Form
Align your recruitment form with your recruiting process. Guide candidates through your chosen process.
YesYesYes - Intelligent recruiting system
Which details should your future staff transfer, and when? You decide. Build your own individual recruiting process.
YesYesYes - Automatic Reminders
When a candidate only fills in part of the recruitment form, they are reminded to add any missing data. This reminder to fill in any missing data fields is sent automatically.
YesYesYes
Staff Planning
- Taking Working Models into Account*
Staff members are employed according to different working models (e.g part-time, temp staff), but when should you stop assigning them? This functionality warns admins when individual working hour allowances reach their limit.
YesYes - YesYesYes
- Automatic Notifications
Assignment information (such as time and place) has changed or an employee could not be taken into account despite having been registered. These types of notifications are sent out automatically.
YesYesYes - Duplicate Staff Schedules
Simply copy existing staff schedules. This can comprise staff planning for a week, a month or an individual project.
YesYesYes - Employee Remarks Regarding Assignments
Your employees requirements and questions are shown for respective assignments.
YesYesYes - YesYesYes
- Staff Communication
Choose employees from the staff planning view, then get in touch via email, SMS or internal messaging.
YesYesYes - YesYesYes
- Project Log
Which amendments were made to your project and by whom? The log can help you understand what has changed.
YesYesYes - Automated Matching
Whose qualifications are most suitable for which role and when are employees available? Staffcloud shows you directly in Staff Planning.
YesYesYes - Showing Planning Conflicts
An employee is already involved in another project during your planning period. An automated warning informs you of this conflict.
YesYesYes - YesYesYes
- YesYesYes
- Cross-Project Staff Planning
Use your staff members where they are really needed and swap them from one project/assignment to another.
YesYesYes - YesYesYes
- Multiple Assignments
Assign several employees to one or more functions at the same time for several days or weeks in advance.
YesYesYes - YesYesYes
Employee App
- YesYesYes
- Time Tracking*
Our employee app allows for several different time tracking models. You can find out which one is most suitable for your business by visiting 'Time Tracking'.
YesYes - Assignment Overview
Employees can see past and future assignments at a glance.
YesYesYes - Synchronise Assignments with Smartphone Calendar
It takes just one click and an assignment is added to the smartphone calendar. This also allows staff members to set up reminders for upcoming assignments.
YesYesYes - Project Data Insight
Employees can see what they have been assigned to and when, download project-related data (PDF, Word) and see who their teammates are.
YesYesYes - Internal Employee-Employer Communication
Via our internal messaging system, employees can get in touch with you anytime.
YesYesYes - Managing Absences
Staff members can add their absences (holidays, university times, sickness, etc.) themselves.
YesYesYes - Assignment Location on Google Maps
Assignment locations are directly linked with Google Maps. Employees unfamiliar with the fastest route to their destination can find it with just one click.
YesYesYes - Submitting Expense Claims and Receipts*
Employees can attach photos of expense receipts or enter their data in a field to transmit them to you.
YesYes - Employee Data Self-Management
Employees can change or add to any data released for editing by the admin.
YesYesYes
Time Tracking
- YesYes
- YesYes
- YesYes
- YesYes
- YesYes
- YesYes
- Live Monitoring Work Times
What is the status of your staff members' current work times? Who has checked in within a given time frame and who has failed to do so? You can monitor all this and more live as it happens.
YesYes
HR/Digital Staff Records
- Wage Profile and Working Model Management
Manage and monitor individual wage profiles and respective working models (such as part-time, temp work, etc.) for each employee.
YesYes - Deleting employee data under GDPR
When former employees ask you to delete their data, Staffcoud ensures they cannot be restored.
YesYesYes - YesYes
- YesYesYes
- YesYesYes
- Managing All Employee Data
Address, date of birth, social security/national insurance number, qualifications - they can all be seen and edited in one sleek, whether by HR staff or the employees themselves.
YesYesYes - Document Management
Manage your staff members' documents (such as CVs, certificates, work permits, etc.) in one central place.
YesYes - Assignment History
When does a contractor's next assignment take place? Where did they work last? You can see the answers to these questions in their Assignment History.
YesYesYes - Creating Individual Fields
Create your own selection fields, check boxes, text fields, validated fields and date format fields. We will show you how to build custom personnel files which improve your daily work.
YesYesYes - Employee Development
So your employees can grow, their performance can be monitored via our rating module. A chart will show you each employee's development.
YesYes - Photo Gallery
Manage up to 5 photos for each employee at no further cost.
YesYesYes - Log
Every step or action taken in Staffcloud by you or your employees is logged. Any misunderstandings can thus easily be clarified.
YesYes
Client Database
- YesYesYes
- Client Contacts
Save your client contacts, and maybe even those who your employees can get in touch with.
YesYesYes - Direct Client Communication
Use Staffcloud to directly inform clients about the current status of their projects.
YesYesYes
Payroll System
- Expense and Travel Reimbursements*
Map various types of expenses and let employees send their receipts via the app.
YesYes - Bonus Payments
Display all types of bonus payments, such as weekend pay, nighttime pay or holiday rates.
YesYes - YesYes
- YesYes
- Dynamic Salaries
Salaries can change depending on seniority and age, or once employees finish their apprenticeships.
YesYes
Project Management
- Creating a Project in 3 Steps
Define your assignment times, dates, location(s) and how many staff members you require for various roles and shifts.
YesYesYes - YesYes
- Defining Project Processes
Align your processes with the software.
YesYesYes - Custom Time Tracking
Define your own custom time tracking process.
YesYes - Smart Employee Info
Inform staff on important job details, with the option to upload documents.
YesYesYes
Export/Reporting
- Controlled Data Access
Ensure that only those who need certain data can access it.
Yes - Direct Export
Export any data within your current context at the click of a button - according to your own template, of course.
YesYes - Custom Templates
Configure reporting and exports to your exact specs. This can comprise payroll exports, team lists, or a list of assignment costs, for example. the possibilities are endless.
YesYes - YesYes
- YesYes
Support
- Knowledge Base
In our knowledge base, you can read up on frequently asked questions at any time, and then implement your findings.
YesYesYes - Staffcloud Support Desk
Send your questions via our ticketing system and autonomously manage your tickets.
YesYesYes - YesYesYes
- Email Support
Ask our support team questions directly via Staffcloud and receive your answers by email.
YesYesYes
Included in All Packages:
Our First-class Support
- Free support for Pro + Enterprise clients
- Phone, eMail and video calls
- Tickets are answered on the same working day
- Industry knowledge to help your team grow
Questions & Answers
When is Staffcloud worth it for my company?
If you schedule at least 7,000 staff hours, or 1,000 staff assignments, per year. Depending on your situation, you can expect a 40 to 90% reduction in scheduling, recruitment and time tracking costs.
Do I need to cancel my contract?
No, your contract ends automatically. No cancellation required.
Can I get a demo before deciding?
Of course. We are happy to learn more about your requirements and to guide you through Staffcloud. Choose a time here.
How is Staffcloud different from the average staff planning tool?
We focus on project-based staff-planning which takes the availability of both temp staff and flexible workers into account.
Do you comply with privacy laws?
We do. Your data is managed and stored in one of the safest data centres in the world, in Frankfurt (Germany). You can find further details regarding privacy and our T&Cs here.