Free
- Drag & Drop Staff Planning (Calendar & tile views)
- Auto Matching
- Personnel Data Management
- Recruiting System
- Employee App
- Project Management
- Export and Reporting
- Communication syste
- Team Lists as PDF of Excel File
- Automated E-mails
-
incl. 150 Assignments
An assignment is a job performed by one of your employees. If you need 20 employees for a project in one day, this counts as 20 assignments. With 5 days, there would be 100 assignements.
- No Time Limit
from
-- /month
All the benefits of Starter plus:
- 2-Step Recruitment
- Document Management System
- Work Model Management
- Dynamic Wages
- Expenses and Mileage Allowance
- Reporting templates
- Free support
-
1250 Assignments
An assignment is a job performed by one of your employees. If you need 20 employees for a project in one day, this counts as 20 assignments. With 5 days, there would be 100 assignements
- Employee pool up to 25 flex workers
- 1 Planer-Access
from
-- /month
All the benefits of Professional plus:
- Time-tracking with QR Codes
- Mobile Time-tracking via Geo-Tracking
- Permission Management for Admins
- Work Model Tracking
-
5000 Assignments
An assignment is a job performed by one of your employees. If you need 20 employees for a project in one day, this counts as 20 assignments. With 5 days, there would be 100 assignements
- Employee pool up to 300 flex workers
- 3 Planer-Access
Contact us for a quote
We offer a broad scope of options. Ask for an individual offer or combine some of the best Add-ons below:
- Digital Contracts
- Team Leader App
- Profiles (Sedcards)
- Integration with Personnel Service Providers
- Integration with Payroll Providers
- and much more
Our pricing is as flexible as your scheduling
Permanent staff
From 6 euros per employee/month. If you only employ permanent staff, we will be happy to send you a customized quote.
Flexible/temp staff
Use volume packages (assignments or planned hours) to plan your flexible staff. Our sales team is happy to find the right volume package for you.
If you employ a team of permanent staff and flex workers, our pricing allows you to combine the different working models. Get an offer that suits your working models best.
Read about how our customers use Staffcloud
Not sure which one to choose?
Find your ideal plan
Compare the functional features of individual plans
Starter
Professional
Enterprise
HR/Digital Staff Records
- YesYes
- YesYesYes
- YesYesYes
- Managing All Employee Data
Address, date of birth, social security/national insurance number, qualifications - they can all be seen and edited in one sleek, whether by HR staff or the employees themselves.
YesYesYes - Document Management
Manage your staff members' documents (such as CVs, certificates, work permits, etc.) in one central place.
YesYes - Employee Calendar
See each staff member's assignments, annual leave and availability in their calendar, and add their absence if necessary.
YesYes - Assignment History
When does a contractor's next assignment take place? Where did they work last? You can see the answers to these questions in their Assignment History.
YesYesYes - Create Your Own Fields
Create your own selection fields, check boxes, text fields, validated fields and date format fields. We show you how to build custom personnel files.
YesYesYes - Employee Development
So your employees can grow, their performance can be monitored via our rating module. A chart will show you each employee's development.
YesYes - Document Expiration
Get an automatic reminder when a document (eg a visa) is about to expire.
YesYes - Photo Gallery
Manage up to 5 photos for each employee at no further cost.
YesYesYes - Log
The logbook shows every action or interaction between you or your employees recorded in Staffcloud.
YesYes - Data Analysis
Analyse any data points from assignments, wages and activities
YesYes - Wage Profile and Working Model Management
Manage and monitor individual wage profiles and respective working models (such as part-time, temp work, etc.) for each employee.
YesYes - Deleting employee data under GDPR
When former employees ask you to delete their data, Staffcoud ensures they cannot be restored.
YesYesYes
Staff Planning
- Duplicate Staff Schedules
Simply copy existing staff schedules. This can comprise staff planning for a week, a month or an individual project.
YesYesYes - Project Log
Which amendments were made to your project and by whom? The log can help you understand what has changed.
YesYesYes - Staff Planning Calendar View
See assignments by weeks or months
YesYesYes - YesYesYes
- YesYesYes
- Staff Planning Tile View
See assignments grouped by projects, events or functions
YesYesYes - Showing Planning Conflicts
An employee is already involved in another project during your planning period. An automated warning informs you of this conflict.
YesYesYes - YesYesYes
- Cross-Project Staff Planning
Use your staff members where they are really needed and swap them from one project/assignment to another.
YesYesYes - Automatic Assignment
Staff members can be automatically assigned to functions, either provisionally or fully.
YesYesYes - Automated Matching
Whose qualifications are most suitable for which role and when are employees available? Staffcloud shows you directly in Staff Planning.
YesYesYes - Take Working Models into Account*
Staff members are employed according to different working models (e.g part-time, temp staff). This functionality warns admins when individual working hour allowances reach their limit.
YesYes - Notes
See the notes for individual employees or the entire project.
YesYesYes - YesYesYes
- Automatic Notifications
Changes to assignment information (such as time and place), re-assignments, rejections or project cancellations lead to automatic notifications for employees.
YesYesYes - Planned Working Time on Several Levels
Define working times on several levels: event, function or staff member
YesYes - Multiple Assignments
Assign several employees to one or more functions at the same time for several days or weeks in advance.
YesYesYes - Employee Remarks Regarding Assignments
Your employees requirements and questions are shown for respective assignments.
YesYesYes - Conflict Warnings
Whether there are time conflicts, missing qualifications or permits, or the staff member is not the right age for the assignment - you get an automatic warning
YesYesYes - Staff Communication
Choose employees from the staff planning view, then get in touch via email, SMS or internal messaging.
YesYesYes - Staff Planning for Teams
See and plan assignments by teams and departments
YesYesYes
Employee App
- Assignment Overview
Employees can see past and future assignments at a glance.
YesYesYes - Synchronise Assignments with Smartphone Calendar
It takes just one click and an assignment is added to the smartphone calendar. This also allows staff members to set up reminders for upcoming assignments.
YesYesYes - Availabilities*
Notification of availabilities for shifts
YesYesYes - Project Data Insight
Employees can see what they have been assigned to and when, download project-related data (PDF, Word) and see who their teammates are.
YesYesYes - Internal Employee-Employer Communication
Via our internal messaging system, employees can get in touch with you anytime.
YesYesYes - See Payroll Documents
Staff members can download payslips uploaded by your organisation.
YesYesYes - Managing Absences
Staff members can add their absences (holidays, university times, sickness, etc.) themselves.
YesYesYes - Document Upload
Staff members can upload their own documents in the app.
YesYesYes - Assignment Location on Google Maps
Assignment locations are directly linked with Google Maps. Employees unfamiliar with the fastest route to their destination can find it with just one click.
YesYesYes - Submitting Expense Claims and Receipts*
Employees can attach photos of expense receipts or enter their data in a field to transmit them to you.
YesYes - Employee Data Self-Management
Employees can change or add to any data released for editing by the admin.
YesYesYes - YesYesYes
- Time Tracking*
Our employee app allows for several different time tracking models. You can find out which one is most suitable for your business by visiting 'Time Tracking'.
YesYes
Recruitment
- Recruiting Cockpit
See all candidates and their status. Filter by role, region or by individual data fields defined by you.
YesYesYes - YesYesYes
- Multi-Step Recruitment Process*
Raise your application rate by adding a second step to your first recruitment stage. In the first step, ask only for data required for the interview stage and simplify things for your applicants.
YesYes - Embedded Recruitment Form
Embed the recruitment form on your website via iframes, or simply add a link to it.
YesYesYes - Send Work Contracts Digitally
Conclude your recruitment process by sending out a digital work contract. Use contract templates and per-fill available data.
YesYes - Deleting Candidate Data
Once candidates have been declined, their data is deleted in compliance with GDPR.
YesYesYes - Custom Recruitment Form
Align your recruitment form with your recruiting process. Guide candidates through your chosen process.
YesYesYes - Application form with your own CI/CD
Use your own font and desired background images
YesYesYes - Intelligent recruiting system
Which details should your future staff transfer, and when? You decide. Build your own individual recruiting process.
YesYesYes - Automatic Reminders
When a candidate only fills in part of the recruitment form, they get an automatic reminder to add any missing data.
YesYesYes - Document Upload
Candidates can upload CVs, certificates, permits, etc.
YesYesYes
Time Tracking
- YesYes
- YesYes
- YesYes
- Live Monitoring Work Times
What is the status of your staff members' current work times? Who has checked in within a given time frame and who has failed to do so? You can monitor all this and more live as it happens.
YesYes - YesYes
- YesYes
- Time Tolerances
Staff members may not check in before a certain time.
YesYes
Client Database
- YesYesYes
- Client Contacts
Save your client contacts, and maybe even those who your employees can get in touch with.
YesYesYes - Direct Client Communication
Use Staffcloud to directly inform clients about the current status of their projects.
YesYesYes
Payroll System
- Allowances
Display all types of allowances, such as weekend pay, nighttime pay or holiday rates.
YesYes - Dynamic Salaries
Salaries can change depending on seniority and age, or once employees finish their apprenticeships.
YesYes - Extras
Display extras such as bonuses, gratuities, etc.
YesYes - Expense and Travel Reimbursements*
Map various types of expenses and let employees send their receipts via the app.
YesYes - YesYes
- YesYes
Project Management
- Smart Employee Info
Inform staff on important job details, with the option to upload documents.
YesYesYes - Custom Time Tracking
Define your own custom time tracking process.
YesYes - YesYes
- Defining Project Processes
Align your processes with the software.
YesYesYes - Creating a Project in 3 Steps
Define your assignment times, dates, location(s) and how many staff members you require for various roles and shifts.
YesYesYes
Export/Reporting
- YesYes
- YesYes
- Controlled Data Access
Ensure that only those who need certain data can access it.
Yes - Custom Templates
Configure reporting and exports to your exact specs. This can comprise payroll exports, team lists, or a list of assignment costs, for example. the possibilities are endless.
YesYes - Direct Export
Export any data from your current view (eg staff planning, data management, time tracking) with just one click - using your own template, of course.
YesYes
Support
- Staffcloud Support Desk
Send your questions via our ticketing system and autonomously manage your tickets.
YesYes - YesYes
- Email Support
Ask our support team questions directly via Staffcloud and receive your answers by email.
YesYes - Knowledge Base
In our knowledge base, you can read up on frequently asked questions at any time, and then implement your findings.
YesYesYes
Team Leader App
- Check-ins
Check staff members in via the check-in button
YesYes - Check-in via QR Code
Staff members scan the QR Code displayed in the Team Leader app to check in.
YesYes - Team View
See which team members are allocated to a project, sorted by department.
YesYes - Communication
Call, send SMS or WhatsApp messages directly from the Team Leader app.
YesYes - Check-in Overview
Know who has checked in, who is on a break or missing.
YesYes
Contracts
- Manage Templates
Add contract templates and manage them
YesYes - Contract Types
Define your contract types, such as work agreements, assignment contracts or master agreements
YesYes - YesYes
- Validity
Specify a time frame for contract validity
YesYes - Integrate Qualified Electronic Signatures
Connect to providers such as Yousign to use qualified electronic signatures.
YesYes - Integrate CI/CD in Contracts
Incorporate your logo, footers etc. into contracts
YesYes
Payruns
- Streamlined overview
Summarise payruns by time period or project
YesYes - Infographics
Infographic analysis of personnel costs
YesYes - YesYes
Why Staffcloud?
"The communication we have with our employees has been reduced in volume, but it has gained in quality and value."
Included in All Packages:
Our First-class Support
- Free support for Pro + Enterprise clients
- Phone, eMail and video calls
- Tickets are answered on the same working day
- Industry knowledge to help your team grow


Questions & Answers
When is Staffcloud worth it for my company?
If you schedule at least 7,000 staff hours, or 1,000 staff assignments, per year. Depending on your situation, you can expect a 40 to 90% reduction in scheduling, recruitment and time tracking costs.
Do I need to cancel my contract?
No, your contract ends automatically. No cancellation required.
Can I get a demo before deciding?
Of course. We are happy to learn more about your requirements and to guide you through Staffcloud. Choose a time here.
How is Staffcloud different from the average staff planning tool?
We focus on project-based staff-planning which takes the availability of both temp staff and flexible workers into account.
Do you comply with privacy laws?
We do. Your data is managed and stored in one of the safest data centres in the world, in Frankfurt (Germany). You can find further details regarding privacy and our T&Cs here.