Staff Planning for small and big projects

Staffcloud simplifies how you connect with your flexible staff pool.

Maximum flexibility resource planning
Resource planning is a strategic pillar for any company.
All in one place

See at once which jobs have not been assigned yet, or which contractor has already checked in. Receive a concise overview of all key data points concerning your projects.

Simplifying complexities
Simplifying complexities

Scheduling temp staff takes a lot of steps, but it doesn't need to be complicated. Staffcloud makes assignment planning a walk in the park – no matter how big your teams are.

Automation
Automation

Making processes scalable requires a degree of automation. This ensures that you save valuable work time.

Everything begins with the search for the right employee
  • Choose your filters, then find the right employees in your database. 
  • Only employees who are available and have the right qualifications are selected, so there is no flood of invitations.
  • You then make the project (jobs) available online and invite select employees.
staff planner
Video vidyard
Efficient and flexible staff planning thanks to auto-matching
  • Now you can start assigning confirmed employees to different functions via drag & drop.
  • Thanks to auto-matching, Staffcloud shows you whether employees can be assigned to functions, shifts or locations.
  • Any planning conflicts are brought to your attention, and you are automatically warned if you attempt to double book someone.
  • You can create new functions or shifts within the staff planning module at any time.
  • Planned working time (for staff members with a work time limit) is taken into account during planning.

The right view for every scheduling type

Staffplanning dynamic boxes

For large and small projects dynamic boxes

Build your individual deployment plan and use intelligent filters for the right view.

Calenderplanning

See the workload in the calendar

Permanent employees can easily be scheduled in the calendar and you can see their workload.

Teamlist

A team list for all cases 

dentify open positions, sort team by function or print team list.

Track your employee's work time live

Staff members can send you their work times via their mobile phone (see timetracking). Meanwhile, the live-feed tells you who has started working when and where, and who is on break. Along with their working hours, employees can send any expense receipts or photos of their job location. This data can then directly be used in payroll accounting.

Keep working hours and costs under control

After a job, employee data is collected and staff members can be rated for their performance. Once all data is gathered, Staffcloud helps you create and display project stats, such as wage costs or compiled work hours.

Which scheduling issue can we help you with?

 

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FAQ

The times for an assignment changed. How are our employees kept up to date?

As soon as you change the assignment times within the staff planning module, all employees subject to the change are informed automatically via email and push notification.

 

An employee is scheduled to take part in an assignment next Wednesday. However, they have signed up for another project that is also taking place on Wednesday, because they want to work there too. What do I do now? 

Staffcloud will warn you that the employee is already assigned elsewhere. You can then decide which project you would like the employee to be working on. The system also lets you assign them to more than one project, but it will show you a warning.

An employee is going on holiday for 3 weeks and also is at university every Wednesday. How can the system help me avoid unnecessarily sending them job invitaions for those times? 

By default, Staffcloud provides you with the so-called availability calendar. If an employee is unavailable for a certain period of time, they can register their absence in the availability calendar and are then not notified of available jobs during that period. You can also add the employee's absence yourself. 

Our employees would like to register their availability. How does this work?

Staffcloud works according to a different principle. The system assumes the availability of the employee by default. When you notify the employee of a job and they are available, they will apply for the job. You can then assign them. With this method, laborious excel sheets which need to be kept up to date with ever-changing availability data become unnecessary. Staffcloud functions as a sort of internal market place for jobs. This fast-tracks your staff planning, since you can close all applications for a job as soon as enough personnel are assigned to it. 

If someone is too late to apply for a job, they will try to apply in a more timely manner next time. 

How are employees informed about new assignments?

As soon as a new job/assignment becomes available, the employees are informed via the app and automated emails and can apply for them immediately. You can then choose which employees you would like to assign to the job.

What's the difference between a conventional staff planner and Staffcloud?

Traditionally, shift planners are used for permanent employees. The head of the division (planner) assigns employees to different shifts and then informs the employees of their assignment. In this setting, the planner can be sure that their employees will be available.

Clients who use Staffcloud deal with a completely different situation. Their planners usually have no information regarding whether an employee is available or not and whether or not they are even qualified for the assignment. This utterly different situation requires a different form of planning. In Staffcloud, employees are picked from a pool and asked to apply for jobs. Whoever is available and wants to apply for a job can do so and can then be assigned by the planner.
 

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PDF Documentation

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