The most flexible and fun resource planning
Resource planning is a strategic pillar of any company.
All in one place

See at a glance which jobs have not been assigned yet and which contractor has already checked in. Receive a concise overview of all key data points concerning your projects.

Simplifying complexities
Simplifying complexities

Many processing steps are required for effective staff planning. However, Staffcloud makes assignment planning a cakewalk - no matter the size of your teams.


Only when processes can be automated do they become scalable. In other words, you save valuable work time.

Everything begins with the search for the right employee
  • Choose your filters, then find the right employees in your own database.
  • Only employees who are available and have the right qualifications are selected, so there is no flood of invitations.
  • You then make the project (jobs) available online and invite previously selected employees.
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Efficient staff planning thanks to auto-matching
  • Now you can start assigning confirmed employees to different functions via drag & drop.
  • Thanks to intelligent matching technology, Staffcloud shows you instantly which employees can be assigned to which functions, shifts or locations.
  • Any planning conflicts are brought to your attention and you are automatically warned if you attempt a double booking.
  • You can create new funtions or shifts within the staff planning module at any time.
  • Planned working time (for marginal employment, part-time work or an employment model with a yearly work time limit) is taken into account during planning.
The right view for every scheduling type
Staffcloud staff planning
Staffcloud staff planning
Staffcloud staff planning
Staffcloud staff planning
Follow your employees tracked time live

Staff members can send you their work times via their own mobile phone (see time-tracking). Meanwhile, you can see via live-feed who has started working when and where and who might have gone for a break. Along with their working hours, employees can send any expense receipts or photos of their job location. This data is then directly used in payroll accounting.

Keep working hours and cost under controll

After an assignment, employee data is collected and employees are rated for their performance. Once all data is gathered, Staffcloud helps you create and display project statistics, such as wage costs or compiled work hours.

Which planning issue can we help you with?

Job platform on the go

The Staffcloud app makes work schedules go mobile. Employees can sign up for jobs or transmit work data anytime and from anywhere. This helps to set you apart as a modern employer.

Employee App


The times for an assignment changed. How are our employees kept up to date?

As soon as you change the assignment times within the staff planning module, all employees subject to the change are informed automatically via email and push notification.


An employee is scheduled to take part in an assignment next Wednesday. However, they have signed up for another project that is also taking place on Wednesday, because they want to work there too. What do I do now? 

Staffcloud will warn you that the employee is already assigned elsewhere. You can then decide which project you would like the employee to be working on. The system also lets you assign them to more than one project, but it will show you a warning.

An employee is going on holiday for 3 weeks and also is at university every Wednesday. How can the system help me avoid unnecessarily sending them job invitaions for those times? 

By default, Staffcloud provides you with the so-called availability calendar. If an employee is unavailable for a certain period of time, they can register their absence in the availability calendar and are then not notified of available jobs during that period. You can also add the employee's absence yourself. 

Our employees would like to register their availability. How does this work?

Staffcloud works according to a different principle. The system assumes the availability of the employee by default. When you notify the employee of a job and they are available, they will apply for the job. You can then assign them. With this method, laborious excel sheets which need to be kept up to date with ever-changing availability data become unnecessary. Staffcloud functions as a sort of internal market place for jobs. This fast-tracks your staff planning, since you can close all applications for a job as soon as enough personnel are assigned to it. 

If someone is too late to apply for a job, they will try to apply in a more timely manner next time. 

How are employees informed about new assignments?

As soon as a new job/assignment becomes available, the employees are informed via the app and automated emails and can apply for them immediately. You can then choose which employees you would like to assign to the job.

What's the difference between a conventional staff planner and Staffcloud?

Traditionally, shift planners are used for permanent employees. The head of the division (planner) assigns employees to different shifts and then informs the employees of their assignment. In this setting, the planner can be sure that their employees will be available.

Clients who use Staffcloud deal with a completely different situation. Their planners usually have no information regarding whether an employee is available or not and whether or not they are even qualified for the assignment. This utterly different situation requires a different form of planning. In Staffcloud, employees are picked from a pool and asked to apply for jobs. Whoever is available and wants to apply for a job can do so and can then be assigned by the planner.

Take the first step, discover Staffcloud

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PDF Documentation

PDF Documentation

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