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Staff Planning
Are you scheduling shifts or projects? Have assignment times suddenly changed? These and more questions about our staff scheduling software are answered here.
The times for an assignment changed. How are our employees kept up to date?
As soon as you change the assignment times within the staff planning module, all employees subject to the change are informed automatically via email and push notification.
An employee is scheduled to take part in an assignment next Wednesday. However, they have signed up for another project that is also taking place on Wednesday, because they want to work there too. What do I do now?
Staffcloud will warn you that the employee is already assigned elsewhere. You can then decide which project you would like the employee to be working on. The system also lets you assign them to more than one project, but it will show you a warning.
An employee is going on holiday for 3 weeks and also is at university every Wednesday. How can the system help me avoid unnecessarily sending them job invitaions for those times?
By default, Staffcloud provides you with the so-called availability calendar. If an employee is unavailable for a certain period of time, they can register their absence in the availability calendar and are then not notified of available jobs during that period. You can also add the employee's absence yourself.
Our employees would like to register their availability. How does this work?
Staffcloud works according to a different principle. The system assumes the availability of the employee by default. When you notify the employee of a job and they are available, they will apply for the job. You can then assign them. With this method, laborious excel sheets which need to be kept up to date with ever-changing availability data become unnecessary. Staffcloud functions as a sort of internal market place for jobs. This fast-tracks your staff planning, since you can close all applications for a job as soon as enough personnel are assigned to it.
If someone is too late to apply for a job, they will try to apply in a more timely manner next time.
How are employees informed about new assignments?
As soon as a new job/assignment becomes available, the employees are informed via the app and automated emails and can apply for them immediately. You can then choose which employees you would like to assign to the job.
What's the difference between a conventional staff planner and Staffcloud?
Traditionally, shift planners are used for permanent employees. The head of the division (planner) assigns employees to different shifts and then informs the employees of their assignment. In this setting, the planner can be sure that their employees will be available.
Clients who use Staffcloud deal with a completely different situation. Their planners usually have no information regarding whether an employee is available or not and whether or not they are even qualified for the assignment. This utterly different situation requires a different form of planning. In Staffcloud, employees are picked from a pool and asked to apply for jobs. Whoever is available and wants to apply for a job can do so and can then be assigned by the planner.